Resources: Institutional Forms

Welcome to the Chicago Waldorf School's archive of forms for the Registrar and other program enrollment and exemption forms. Click on the links below for the documents you need. Below the links, see the "Descriptions of Resources" for explanations of each form and its related deadlines and uses.


Registrar's Forms are due by August 1st, before the start of the academic year.

  • Health Exam Form                                                     (posted 11-17-2015)

  • Sports Physical Exam Form                                      (posted 10-5-2015)

  • Dental Exam Form                                                     (posted 3-12-2013)

  • Eye Exam Form                                                          (posted 3-12-2013)

  • Immunization Waiver Form                                       (posted 10-5-2015)

  • Photography Restriction Form                                 (posted 9-26-2014)

  • Copy of birth certificate, (for new students)

  • Copy of health insurance card, (front & back)


Other Forms    /    Varied deadlines are listed on the forms


Description of Resources:

Health Exam Form

The Health Exam Form is required for any returning student at their point of entry into Early Childhood (EC), 1st, 6th, and 9th grades, as well as for any new student enrolling for the first time (regardless of their grade) at CWS. These health exams are required to be submitted to the Registrar before the start of school. Submission Deadline: August 1st.

Sports Physical Exam Form

The Sports Physical Exam Form is required to be submitted for entry into 7th, 8th, 10th, 11th and 12th grade for any student wishing to participate in a CWS team sports program (regardless of whether they participated last year). These sports physical exams are required every year a student participates in a sport. The form is only valid for one year. Submission Deadline: August 1st.

Dental Exam Form

The Dental Exam Form is required to be submitted for Kindergarten, 2nd and 6th grade.
Submission Deadline: August 1st.

Eye Exam Form

The Eye Exam Form is required to be submitted for Kindergarten.
Submission Deadline: August 1st.

Immunization Exemption Form

The Immunization Exemption Form is required to be submitted every year for all students whose parents have chosen not to immunize their child, or for those children with a medical illness that does not allow for vaccines as recommended by their physician. Submission Deadline: August 1st.

Proof of Medical Insurance

Medical insurance is required to be on file before a student is allowed to attend an overnight class trip. Families without insurance are able to purchase a small travel insurance plan for the trip duration of the field trip. More information regarding travel insurance is available with the school Registrar. Deadline: August 1st.

Photography Restriction Form

Use the Photography Restriction Form if you wish to opt out of having Chicago Waldorf School use photographs of your child for internal uses (like yearbook), external uses (like promotional ads and marketing brochures) and community uses (like school newsletters). Submission Deadline: October 1st.


And other forms (not necessary for academic registration):

Summer Camp Permissions Form

The Summer Camp Permissions Form is required at time of enrollment for all summer campers authorizing them to be able to take transportation to field trip destinations and it also authorizes permission for photographs of the campers to be taken in camp activities and field trips.

Emergency Contact Information Form

Use the Emergency Contact Information Form to supply the school with your most up-to-date contact information and the student's (or summer camper's) doctor's contact information.  

The Extended Day Program- Registration Forms

Also known as the "After Care Program," this service conducted in Early Childhood classrooms and in the side yard is designed to encourage socializing, play and “letting go” so that the children can relax after school. The children go outdoors daily, play, talk to friends, eat a healthy snack, do crafts, and work on homework. Download this Info Sheet and Registration Form to apply to the program. Use this Drop-In Form if you wish to enroll your student in a one time or "drop-in" basis.

World Exchange Program Application

The Chicago Waldorf High School offers a distinctive world exchange and cultural immersion experience that sets our school’s Language Program apart from many others. This program has offered exchanges between Waldorf student host families for over 15 years, placing students within the larger worldwide network of Waldorf schools primarily in German or Spanish speaking countries. Exchanges have attended schools in countries such as Chile, Austria, Switzerland, Germany, Argentina and Peru. Use the World Exchange Application Form after reading the program's Policies and Procedures. For more information contact Sr. Alberto Correa at

Transcript Request Form

To request your child's transcript from the school's Registrar. Download this Transcript Request Form and email the completed form to the school Registrar, Carly Garcia.

CWS Pizza Lunch Program Enrollment Form

To enroll your child(ren) in the Pizza Fridays Program, fill out the appropriate form and submit it to your child's teacher with payment check.

Fall Semester Form  (select Full year, or just Fall Semester Pizza Plan)
Submission Deadline: The monday of the 2nd week of school in September

Winter/Spring Semester Form  (select just Winter/Spring Semester Pizza Plan)
Submission Deadline: January 8th



Questions about our Resource Library materials?
Contact Jason Greenberg, Director of Communications.